Excel Business Intelligence Five Important Facts That You Should Know About Excel Business Intelligence

If you are one of those bodies manually creating letters application Excel, you apperceive it can be cutting to accommodated the authoritative expectations for quality, insights, and velocity. The business demands of twenty-first-century abstracts assay application avant-garde accoutrement are the basis of too abundant affliction and frustration. 



excel business intelligence
 Using Excel for business intelligence | TechRadar - excel business intelligence

Using Excel for business intelligence | TechRadar – excel business intelligence | excel business intelligence

If you absitively to do a little assay on the latest and greatest alternatives, you bound see how abounding accoutrement abide to breach those challenges. Reviewing the options you think, “Hurray! This is activity to be a snap. These accoutrement achieve it accept so easy!” Next, you adjudge to booty the attempt with a balloon of a adopted apparatus like Tableau, Microsoft Ability BI, Looker, Amazon QuickSight, or Google Abstracts Studio. 

However, you are bound confronted with the ability that transitioning your aggregation advertisement from Excel is added complicated than anticipated. You ask yourself “Wait, how absolutely do I get from all these abstruseness meat Excel letters to the abstracts analytics affiance land? Area do I start?”. This is area the self-serve attributes of best accoutrement leaves you wanting. 

You charge a alignment and a process. We accept a few tips that will advice you acquisition success with your new apparatus as you alteration from Excel to a new analytics model.



First, let’s admit that your Excel letters are a acceptable thing. Yes, I said they are a acceptable thing. Rather than appearance Excel letters in a abrogating context, attending at them as the starting point to body upon. Why? The actuality you accept some reporting, alike Excel-based, is a starting point. Excel letters accept KPIs defined, calculations embedded, accept a advanced administration aural the aggregation and abecedarian workflows for creating them. These are all positives. 

Your accepted Excel letters accommodate a advertence accomplishing for whatever you will actualize in Tableau, Ability BI, or whatever the adopted apparatus may be. An Excel starting point provides abundant arena for alive with centralized stakeholders as you clarify workflow, ascertain abstracts sources, certificate calculations, and analyze the adapted decision end-state application your new tool. Anticipate of these Excel letters as an alpha or beta version.

There are a few altered achieve that will abetment in your alteration from Excel. We advance a “component” based approach. What is that? It is an access that borrows techniques active by the user interface and acquaintance architecture profession. 

excel business intelligence
 Excel as BI Platform | Data Visualization - excel business intelligence

Excel as BI Platform | Data Visualization – excel business intelligence | excel business intelligence

The basal apriorism of this access is deconstructing your caked Excel letters into abate blocks. These blocks become added acquiescent and represent approaching advertisement elements. As you will see after in the post, anecdotic a basic should be adequately aboveboard already you apperceive what to attending for.

As best you can, actualize an account of your reports. The ambition is to body a library of letters that you are acquainted of. You can additionally ask about to added teams or alike alien partners. The purpose of creating this library of alive letters is to alpha to analyze patterns and ambit the assignment ahead. 

We would advance acrimonious a baby subset of Excel letters that accept aerial absolute AND perceived value. Maybe a address that is frequently acclimated by admiral or key leaders aural the company? Get them aflame about the befalling this assignment can deliver. 

Limiting the antecedent ambit of this appearance of your assignment will access the anticipation of you actuality successful. 

In this step, we are activity to assay your called report(s) and alpha to breach them bottomward into abate components. It ability complete intimidating, but you will acceptable acquisition there are analytic groupings for each.

For example, let’s say you accept a “Sales Performance” (SP) report. Aural this SP address you accept burst it bottomward into 24 components:

excel business intelligence
 Excel as BI Platform | Data Visualization - excel business intelligence

Excel as BI Platform | Data Visualization – excel business intelligence | excel business intelligence

Each basic would be assigned a different ID (i.e., SP1, SP2, SP3….SP24). Systematically deconstructing Excel files into academic address and abstracts definitions is a analytical footfall in a transition. You will alpha to see how anniversary one of those blocks reflects a specific beheld treatment, abstracts source(s), and accumulating of metrics/dimensions.

For example, let’s accept that basic SP1 was assuming a beheld for “average sales.” This is the starting point to ascertain how SP1 works. Apperceive that SP1 reflects boilerplate sales, you alpha to ask questions like, “How are boilerplate sales calculated? Does it accommodate gross or aloof net sales?” and “What aeon of time is acclimated to account the average?” As you dig into SP1, you will be led bottomward a aisle that defines area sales abstracts is sourced from, how boilerplate sales is affected and what ambit of time should be acclimated for this component. 

Questions at this point are acceptable because you appetite to accept how these are created. However, aloof allurement is not enough, you should achieve abiding you are documenting all of this. 

As we mentioned previously, you will acceptable accept a lot of questions apropos to anniversary component. Up until this point, any ability of how an Excel address worked, or how article was calculated, would be anchored in macros, calculations, bend grease, and voodoo. Nobody absolutely would apperceive for sure. That will not be the case anymore.

This is why we advance you actualize a certificate (Google Sheet, Excel Sheet, Word Doc…) that capacity the specific metrics (e.g. retail sales, boilerplate price) that you are advertisement on and the ambit (e.g. channel, category) for anniversary component. Not alone does this accommodate a baseline set of sources, metrics, and dimensions, it will additionally acquaint the use of filters and any groupings beyond the assorted address views. It will additionally accommodate analytical acumen into area you will charge to antecedent abstracts from in the future. 

Here is an archetype of a worksheet which inventories and abstracts anniversary component:

excel business intelligence
 Is Excel the Next Killer BI App? | IT Pro - excel business intelligence

Is Excel the Next Killer BI App? | IT Pro – excel business intelligence | excel business intelligence

You can again bury anniversary basic with metrics and ambit accumbent with their agnate fields in the antecedent abstracts (along with any calculations/filters required):

Once you feel Footfall 3 is complete, you accept a able baseline defined. You can use these definitions to body antecedent letters and visualizations in Tableau, Microsoft Ability BI, or any added agnate tool. You can alpha to associate these outputs with “friendlies,” or bodies you apperceive are accommodating to accommodate acknowledgment and support. These are additionally the aforementioned bodies who can become your advocates as you attending to associate added broadly beyond the organization, including those in IT.

Lastly, we advance extenuative formatting of visuals (type, color, layout…) as a final footfall in your process. You will ALWAYS charge some clarification based on abstract preferences. There is a accident of accepting the decision elements boss the upfront assignment accomplishment which can be adverse to abstracts quality, functionality, and operations. Keeping a focus on functionality against aesthetics will advice you iterate added bound back exploring decision treatments.

Benefits of this component-based access acquiesce you to achieve a ample array of activities, all of which accord to the success of your effort:

Congratulations on authoritative a bound to a new abstracts visualization, analytics, and advertisement tool! We achievement this column provided some account on how you can set a aisle to apprehend success transitioning from Excel to a avant-garde abstracts assay platform. Acceptable luck!

Excel Business Intelligence Five Important Facts That You Should Know About Excel Business Intelligence – excel business intelligence
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 Microsoft BI Tools | Microsoft Business Intelligence Software in 9 - excel business intelligence

Microsoft BI Tools | Microsoft Business Intelligence Software in 9 – excel business intelligence | excel business intelligence

excel business intelligence
 Excel as BI Platform | Data Visualization - excel business intelligence

Excel as BI Platform | Data Visualization – excel business intelligence | excel business intelligence

excel business intelligence
 Business Intelligence Features in Excel 9 – Microsoft Office 9 ... - excel business intelligence

Business Intelligence Features in Excel 9 – Microsoft Office 9 … – excel business intelligence | excel business intelligence